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METHOD STATEMENT

Alpha Cleaning Services Ltd is a UK-registered company delivering commercial and domestic cleaning services across London, Surrey & Kent. ⸻

METHOD STATEMENT

COMMERCIAL, COMMUNAL & SUPPORTED-ENVIRONMENT CLEANING
Alpha Cleaning Services Ltd
Version: 1.0 | Date: 1st November 2025 | Approved By: Director ⸻

1. COMPANY DETAILS

  • Company Name: Alpha Cleaning Services Ltd
  • Registered Office: As per Companies House
  • Service Provided: Commercial, communal, supported accommodation and specialist cleaning
  • Document Title: Method Statement – Commercial & Communal Cleaning
  • Document Reference: ACS-MS-001
  • Prepared By: Management – Alpha Cleaning Services Ltd
  • Review Date: Annual or upon significant change
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2. PURPOSE OF THIS METHOD STATEMENT

This Method Statement sets out the safe system of work adopted by Alpha Cleaning Services Ltd for the delivery of cleaning services in commercial, communal, charitable and supported-living environments. It details:
  • The sequence of operations and identified hazards.
  • Staff competence, supervision, and Health & Safety arrangements.
  • Emergency response, COSHH, and quality monitoring.
This document must be read in conjunction with Site-specific Risk Assessments and COSHH Assessments. ⸻

3. SCOPE OF WORKS

Environments: Offices, communal areas (corridors/stairwells), hostels, churches, community centres, kitchens, and void properties.
Activities:
  • Routine daily/weekly cleaning and deep cleaning.
  • High-touch surface disinfection and infection prevention.
  • Waste management and spill response.
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4. MANAGEMENT RESPONSIBILITY & SUPERVISION

4.1 Employer Responsibilities: ACS Ltd will provide safe systems, trained staff, appropriate PPE, and monitor safety performance.
4.2 Supervisory Arrangements: A named supervisor is allocated to each contract for site inductions, routine inspections, and performance reviews. ⸻

5. STAFF COMPETENCE & TRAINING

All operatives receive training in Health & Safety, COSHH, Manual Handling, Infection Control, Lone Working, and Safeguarding. Records are maintained and available upon request. ⸻

6. PERSONAL PROTECTIVE EQUIPMENT (PPE)

Mandatory PPE includes chemical-resistant gloves, slip-resistant footwear, and eye/respiratory protection where required. PPE is provided free of charge and replaced immediately if damaged. ⸻

7. EQUIPMENT & MATERIALS

We use commercial vacuums, colour-coded mops and buckets (to prevent cross-contamination), microfibre cloths, and “Wet Floor” signage. All products are COSHH-approved. ⸻

8. COSHH (CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH)

  • Staff trained on dilution rates and safe handling.
  • No mixing of chemicals or decanting into unlabelled containers.
  • Immediate access to water for eye/skin rinsing in emergencies.
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9. RISK ASSESSMENT – HAZARDS & CONTROLS

  • Slips & Trips: Use of warning signs; cleaning in sections.
  • Manual Handling: Use of trolleys; avoid overloading bags.
  • Lone Working: Mobile phones provided; check-in/out procedures.
  • Biological Hazards: PPE worn at all times; safe waste disposal.
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10. SAFEGUARDING & CONDUCT

Staff respect service users’ privacy, maintain confidentiality, and report any safeguarding concerns immediately to management. No unauthorised photography is permitted. ⸻

11. SEQUENCE OF WORK (SAFE SYSTEM OF WORK)

  1. Pre-Start: Supervisor attendance, PPE check, and risk assessment review.
  2. Site Set-Up: Sign in, place warning signage, and prepare materials.
  3. Cleaning: Dusting, vacuuming, mopping, and sanitising toilets/kitchens.
  4. Waste: Removal in sealed bags to designated areas.
  5. Inspection: Visual check by supervisor to rectify issues.
  6. Completion: Store equipment safely, remove signage once dry, and sign out.
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12. QUALITY ASSURANCE & MONITORING

Regular audits, client feedback reviews, and visit checklists ensure service standards remain high and consistent. ⸻

13. INCIDENT & EMERGENCY PROCEDURES

In the event of injury, spill, or fire: Stop work immediately, make area safe, inform supervisor/client, and follow site emergency procedures. Incident reports must be completed. ⸻

14. ENVIRONMENTAL & SUSTAINABILITY

We use eco-friendly products where suitable, minimise water waste, and ensure responsible chemical disposal. ⸻

15. REVIEW & CONTINUOUS IMPROVEMENT

This statement is reviewed annually or updated following any incidents or legislative changes to ensure ongoing compliance. ⸻

16. SITE-SPECIFIC METHOD STATEMENT

Prior to starting any work, ACS Ltd will prepare a bespoke site-specific Method Statement based on a site visit. This will reflect the layout, occupancy, and specific local procedures of your premises. ⸻

AUTHORISATION

For and on behalf of Alpha Cleaning Services Ltd
Name: Doutimi Gonzales
Position: Director & Founder
Date: 1st November 2025 ⸻
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